Invoices from Stripe (Pohoda XML / FlexiBee XML)

Video walkthrough

Watch a short walkthrough of the whole flow — from downloading the CSV export from Stripe to downloading the finished Pohoda / FlexiBee XML.

Introduction

If you use the Stripe payment gateway and need to import issued invoices into the Pohoda or FlexiBee (ABRA Flexi) accounting systems, Biatec.cz allows you to automatically convert CSV invoice exports from Stripe into the XML format natively supported by these systems.

The process is simple—download the CSV export from Stripe, upload it to Biatec.cz, select the output format, and download the finished XML file ready for import.

Step-by-step guide

1 Download the CSV invoice export from Stripe

Log in to the Stripe Dashboard and go to the Billing → Invoices section. Click the Export button and download the CSV file containing all invoices for the desired period.

2 Upload the file to Biatec.cz

On the Biatec.cz homepage, click the Upload File button. In the dialog window, select the CSV file you downloaded from Stripe.

3 Select the file type and enter your country and company ID

In the upload settings, select the type Invoices: Stripe. Enter the country — your company’s registered seat — and its company ID number; these will be used as the supplier in the output XML.

File type	Invoices: Stripe
Country	Country of your company’s registered seat (CZ, SK, DE, …)
Company ID	Your company identification number

4 Configure the transformation

Before running the transformation, you can fine-tune how the invoices are converted. Every setting has a sensible default, so you can skip this step if you’re unsure.

Supplier details

Field	What it does
VAT ID	Auto-filled from the public registry (ARES/Finstat) based on the company ID. Written to the invoice header in the output XML.
VAT regime	VAT payer / non-VAT / OSS (One Stop Shop). Controls how VAT is calculated and reported.
Supplier name	Auto-filled from the registry. Written as the supplier in the output XML.
File label	Optional label for easier orientation in the uploads list.
FX rate conversion	For invoices in foreign currency, adds a conversion to your home currency using the central bank daily rate (CNB/NBS). Disable if you want to keep the original currency only.

Accounting settings

Field	What it does
Posting preset	A template that pre-fills debit/credit accounts, VAT rate and control-report row. If you sell through a payment gateway, create a preset with account 378 (receivable from intermediary); for direct sales use 311.
Tax date / Posting date	Invoice date / due date / end of month. Determines which period the invoice falls into for accounting and VAT reporting.
Debit / Credit account	Synthetic/analytic ledger accounts (e.g. 311 receivables, 602 service revenue). Pre-filled from the preset, can be overridden.
Cost center	Optional analytic dimension to split revenue/costs by cost center.
VAT rate / VAT country	Rate (21 / 19 / 12 / 0 % …) and country of taxation. For OSS, the country usually follows the customer’s country.
Control report row	VAT control statement row (A1, A4, A5, B2 …). Important for the correct VAT reporting line.

Variable symbol

Option	When to use
All characters	VS = invoice number unchanged (e.g. INV-2026-001). Suitable if your accounting system accepts alphanumeric VS.
Digits only	Keeps only digits from the invoice number (2026001). Standard for domestic payments in CZ/SK.
Characters → digits	Letters mapped to digits via a fixed table. Useful to keep VS unique from alphanumeric IDs.
Remap to VS	Explicit “invoice number → VS” mapping. Useful if you want your own VS series independent of Stripe IDs.
Max length	Truncates VS to N characters (typically 10 for domestic payments).

Transliteration (diacritics in names)

For each field (customer, address, supplier, description) you can choose:

• Off — keep the original text including diacritics
• Compact — strip diacritics (Žluťoučký → Zlutoucky)
• Phonetic — phonetic transcription (useful for Cyrillic, Asian scripts)

Save settings as a template

Use the Save as type button to save the current settings (accounts, VAT, transliteration, VS) as your own template — next time you can pick it from the file-type list and all fields will be pre-filled.

5 Start the transformation

Click the Transform button. The system analyzes the CSV file, recognizes the invoice structure, and generates the output XML.

6 Review the preview

After the transformation, a preview with an overview of the imported invoices will be displayed. Check:

• Number of recognized invoices
• Total amounts and currencies
• Accuracy of customer data
• Issuance and due dates

The paid / open / draft filters above the table let you bulk select/deselect invoices by status. You can also uncheck individual rows manually.

7 Unlock and download the XML output

After unlocking with credits, you can download the output file in one of two formats:

Format	Accounting system	Description
Pohoda XML	Stormware POHODA	XML format for importing invoices via the Invoicing module
FlexiBee XML	ABRA Flexi (FlexiBee)	XML format for REST API import or manual import

Important Information

Transformation price

The price for transforming invoices from Stripe is calculated as follows:

Supported data

The following data is extracted from the CSV export and transferred to XML:

• Invoice ID
• Issue and due dates
• Customer details (name, address, email)
• Invoice items (description, quantity, unit price)
• Total amount, currency, VAT
• Payment status

Troubleshooting

Problem	Solution
CSV file not recognized	Make sure you have exported invoices, not payments or payouts
Missing customer information	Check that customers have their billing information filled out in Stripe
Incorrect currency	Stripe uses three-letter currency codes (USD, EUR, CZK). Check the currency settings in Stripe